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Create Sample Document (F-01)

Menu: Accounting > Financial Accounting > General Ledger > Document Entry > Reference Documents > Sample Document

Process Overview: Register a Sample document as a document sample.

Remarks:

	1.	The Sample document number can be managed by Fiscal year.
	2.	Since an operation error occurs if the same Sample document number is used in different fiscal years, manage Model document numbers as follows.
		(1)Manage Model documents with numbers.
		(2)If a Sample document is registered with an incorrect fiscal year, delete either one.
	3.	Model document can not specify Ledger group.

Screen 1: Enter Header info. & Posting Key of the first item, Account code.

Operation Process:

1.	{{Document Date}}	Enter any date. (Used as a substitute of a memorandum.)
2.	{{Type}}	Enter the Code for classifying the document. (Ex. 'KR' Payment document)
3.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own company code)
4.	{{Posting Date}}	Enter the document management date. (Ex. Enter '2018/06/xx' for the document of June 2018.)
5.	{Period}	Enter the Accounting period for managing the document. (Calculated automatically based on the posting date)
6.	{{Currency}}	Currency code for managing the item amount. Change if the operation is a foreign currency entry. (Ex. 'JPY' Japanese Yen)
7.	{Rate}	Enter the Rate when entering a foreign currency. (Not required for the local currency)
8.	{{Document Number}}	Enter the number for managing a model document. (Enter according to the numbering method.)
9.	{Doc.Header Text}	Enter the document abstract. (Ex. 'Payment of communication cost for month XX')
First line item
10.	{{PstKy}}	Enter the item management key of the 1st item. (Ex. '31' vendor)
11.	{{Account}}	Enter the Account code of the 1st item.
12.		Press [Enter] key.

Remarks:

The Posting Key determines whether the account input field is for a Customer account, a Vendor account, or a General account.

Screen 2: Enter the amount, organizational info, to the first item.

Operation Process:

1.	{{Amount}}	Enter the Item amount.
2.	{{Calculate Tax}}	Enter tax amount automatic calculation.
3.	{{Bus. Area}}	Enter the Business area for the item.
4.	{{Payt Method}}	Enter the Payment method of the item. (Ex. 'T' Bank transfer)
5.		When entering bank information in the payment item, click [More data]. *when no additional details are required. To screen 4

Remarks:

The screen configuration varies according to the account code that was input in the previous screen.

Screen 3: Enter an additional info for the first item.

Operation Process:

	1.	{House Bank}	Enter the paying bank of the own company.
	2.		Click [More data].

Remarks:

Even if the necessary entry fields are not displayed on Screen 2, they may be displayed on Screen 3.

Screen 4: Enter Posting key, Account code for the second item.

Operation Process:

Next line item
1.	{{PstKy}}	Enter the item management key of the 2nd item. (Ex. '40' Debit entry)
2.	{{Account}}	Enter the Account code of the 2nd item.
3.		Press [Enter] key.

Screen5: Enter amount, organizational info. For the Second item.

Operation Process:

1.	{{Amount}}	Enter the Item amount. (For the final item, when '*' is entered, the balance amount is input automatically.)
2.	{{Tax Code}}	Enter the Tax code. (Ex. 'A8' Taxable purchase 8%)
3.	{{Cost Center}}	Enter the Cost Center for the item.
4.		Enter other necessary fields (Ex. Cost center for cost account)
5.		Click [Display Document Overview].

Supplement :

When there is a next item, repeat the procedure of Screen 4 to 5.

Screen6: Confirm the entry on Document overview screen before saving the data.

Operation Process:

Click [Post].

Remarks:

The Sample document can be posted even if the debit and credit amounts do not match.