Back to Menu No.01-03-02

Post with Clearing (F-04)

Menu: Accounting > Financial Accounting > General Ledger > Document Entry > Post with Clearing

Process Overview: Select the open item together with G/L entry and clear the item.

Screen 1:

Operation Process:

1.	{{Document Date}}	Enter any date. (Used as a substitute of a memorandum.)
2.	{{Type}}	Enter the code for classifying the document. (Ex. 'SA' general accounting document)
3.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own company code)
4.	{{Posting Date}}	Enter the document management date. (Ex. Enter '2016.04.xx' for the document of April 2016.)
5.	{Period}	Enter the Accounting period for managing the document. (Calculated automatically based on the posting date)
6.	{{Currency}}	Currency code for managing the item amount. Change if the operation is foreign currency entry. (Ex. 'JPY' Japanese Yen)
7.	{Rate}	Enter the Rate when entering a foreign currency. (Not required for the local currency)
8.	{Doc.Header Text}	Enter the document abstract. (Ex. 'Settlement of expenses of business trip for month XX')
9.	{Clearing Text}	Enter the abstract to be entered in the clearing item.
Transaction to be processed
10.	{{Transfer posting with clearing}}	Tick.
First line item
11.	{{PstKy}}	Enter the item management key of the 1st item. (Ex. '40' Debit entry)
12.	{{Account}}	Enter the Account code of the 1st item.
13.		Press [Enter] key.

Screen 2:

Operation Process:

1.	{{Amount}}	Enter the item amount.
2.	{{Tax Code}}	Enter the consumption tax code for the item. (Ex. 'A8' Taxable purchase 8%)
3.	{Calculate Tax}	Select when using consumption tax automatic calculation.
4.	{{Cost Center}}	Enter the Cost center for managing the item.
5.	{Assignment}	Enter the item sorting key.
6.	{Text}	Enter the item abstract.
Next Line Item
7.	{{PstKy}}	Enter the item management key of the 2nd item. (Ex. '50' Credit entry)
8.	{{Account}}	Enter the Account code of the 2nd item.
9.		Press [Enter] key.

Remarks:

	1.	The screen configuration and entry condition being mandatory/optional vary according to the Account code entered in the previous screen.
	2.	In this manual, a clearing item is called after entering 2 items. (If you need only an item. To Screen 5)

Screen 3:

Operation Process:

1.	{{Amount}}	Enter the Item Amount.
2.	{{Value date}}	Enter the date used as the baseline of interest calculation. (Used for cash and bank account code)
3.	{Assignment}	Enter the Item Sorting key.
4.	{Text}	Enter the Item Abstract.
5.		Click [More].

Screen 4:

Operation Process:

	1.	{{Business Area}}	Enter the Business area of the item.
	2.		Click [Continue].

Screen 5:

Operation Process:

Click [Choose open items].

Screen 6:

Operation Process:

Open item selection
1.	{{Company Code}}	Enter the Company code for managing open item.
2.	{{Account}}	Enter the Account code for clearing.
3.	{{Account Type}}	Check that the account is 'S' (G/L accounts).
Additional selections
4.	{Additional selections}	Select a selection condition for extracting open items.
5.		Click [Process Open Items].

Remarks:

In Screen 6, 'Document number' is selected as the open item extraction condition. When not setting a condition (select 'None'). To Screen 8

Screen 7:

Operation Process:

1.	{{From}}	Enter a Document number of the open item to be selected.
2.	{{To}}	Enter a Document number of the open item to be selected. (End number when a range is specified)
3.		Click [Process Open Items].

Remarks:

	1.	The item specified in the additional selection item field of Screen 6 becomes the additional extraction condition.
	2.	Multiple extraction conditions can be selected by click [Enter] after entering a value.

Screen 8:

Operation Process:

1.	{{JPY Gross}}	Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)
2.	{{Not Assigned}}	Check that the clearing amount and assigned amount match (Not assigned is '0').
3.		Menu: More > Document > Simulate

Supplement :

When the document number is double-clicked, the item overview can be checked.

Screen 9:

Operation Process:

Check the journal and click [Post].