Back to Menu No.03-05-01

Trade Notes Bills Clear (F-07)

Menu: Accounting > Financial Accounting > General Ledger > Document Entry > Outgoing Payments

Process Overview: Clear vendor open items of 'Bills-of-exchange-payable'.

Screen 1:

Operation Process:

1.	{{Document Date}}	Enter any given date. (Used as a memo)
2.	{{Type}}	Enter the code categorizing the document. (Ex. 'KZ': Vendor payment)
3.	{{Company Code}}	Enter the Company code of the company that controls the document. (Usually your company code)
4.	{{Posting Date}}	Enter the date under which the document is to be controlled. (To input a document dated April 2016 in April 2013, enter '2016.04.xx')
5.	{Period}	Enter the Fiscal period under which the document is to be controlled. (This will be calculated automatically based on the posting date)
6.	{{Currency}}	The Currency code for controlling the item values. The code must be changed if foreign currency is entered (Ex. 'JPY': Japanese yen)
7.	{Rate}	Enter the Rate if inputting foreign currency. (This option is not necessary if home currency is used)
8.	{Doc. Header Text}	Enter the summary of the document.
9.	{Clearing text}	Enter the overview of the item that is input in the item test of the Cleared item.
Bank data
10.	{{Account}}	Enter the Bank account number. (Ex. '100100': Bank 01 - Current deposit)
11.	{{Business Area}}	Enter the Business area for the line item.
12.	{{Amount}}	Enter the payment amount.
13.	{{Value date}}	Enter the date when the physical bill of exchange is actually cashed.
14.	{Text}	Enter the overview of the item.
15.	{Assignment}	Enter the item overview to be entered in the item text field of the reconciled item.
Open item selection
16.	{{Account}}	Enter the Vendor account to be reconciled.
17.	{{Account Type}}	A fixed value 'K' (Vendor) shall be entered.
18.	{Special G/L Ind}	Enter this field if line items from the Special G/L indicator are to be extracted. (Ex. 'W': physical bill of exchange)
19.	{Standard OIs}	Select this option to display line items other than those in the special general ledger.
Additional selections
20.	{Additional selections}	Use this option to narrow down conditions to extract unreconciled line items.
21.		Click [Process Open Items].

Remarks:

To narrow down the list of unreconciled line items, select an additional selection item and enter a condition.

Screen 2:

Operation Process:

1.	{{JPY Gross}}	Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)
2.	{{Not Assigned}}	Check that the clearing amount and assigned amount match (Not assigned is '0').
3.		Click [Document Overview].

Supplement :

When the document number is double-clicked, the item overview can be checked.

Screen 3:

Operation Process:

Menu: More > Document > Simulate (The overview of the document to be posted can be checked through simulation.)

Screen 4:

Operation Process:

Click [Post].