Back to Menu No.02-02-02

Incoming Payments (Partial) (F-28)

Menu: Accounting > Financial Accounting > Accounts Receivable > Document Entry > Incoming Payments

Process Overview:	Clear an open item through bank incoming payment (partial payment).
	Clear open items as well as the partial payment received data, upon incoming payment receipt.

Screen 1: Enter document header info, incoming account info (Debit side), payer info. (Credit side)

Operation Process:

1.	{{Document Date}}	Enter any date. (Used as a substitute for a memorandum.)
2.	{{Type}}	Enter the code for classifying the document. (Ex. 'DZ' Customer payment)
3.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own company code)
4.	{{Posting Date}}	Enter the document management date. (Ex. Enter '2016.04.xx' for the document of April 2016.)
5.	{Period}	Enter the Accounting period for managing the document. (Calculated automatically based on the posting date)
6.	{{Currency}}	Enter the Currency code for managing the item amount. Change if the operation is a foreign currency entry. (Ex. 'JPY' Japanese Yen)
7.	{Rate}	Enter the Rate when entering a foreign currency. (Not required for the local currency)
8.	{Doc. Header Text}	Enter the document abstract.
9.	{Clearing text}	Enter the item overview to be input in the item text of the clearing item.
Bank data
10.	{{Account}}	Enter the Bank account code through which money is received.
11.	{{Business Area}}	Enter the Business area of the item.
12.	{{Amount}}	Enter the Amount received.
13.	{{Value date}}	Enter the received date.
14.	{Text}	Enter the overview of the item.
Open item selection
15.	{{Account}}	Enter the Customer code through which money is received.
16.	{{Account Type}}	Indicates the "Account code" of the open item selection. (Fixed 'D' Customers)
17.	{Standard Ols}	Displays the item other than the Special G/L that is checked.
18.	{Special G/L ind}	Enter the code when extracting a Special G/L code item. (Ex. 'M' Other accounts receivable)
19.	{Invoice Summary}	Select when extracting a Invoice summary item.
Additional selections
20.	{Additional selections}	Use this option to extract open items selected by conditions.
21.		Click [Process Open Items].

Supplement :

To select open items from the list, select an addition selection field and enter a condition.

Screen 2: Open item list with the specified custemer is displayed.

Operation Process:

Select the [Partial Pmt] tab.

Supplement :

The item field that is displayed on the screen varies according to the setting described in the manual "02-02-08 Change Incoming Payment Adjustment Item Layout" (FB00).

Screen 3: Confirm which partial payment id for which open item.

Operation Process:

1.	{{Net Amount}}	Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)
2.	{{Payment Amount}}	Enter the amount that is paid to the Payment amount.
3.	{{Not Assigned}}	Check that the cleared amount (incoming payment amount) and the assigned amount (selected item amount) are balanced (Not assigned is '0').
4.		Click [Document Overview].

Supplement :

	1.	When the document number is double-clicked, the item overview can be checked.
	2.	The item field that is displayed on the screen varies according to the setting described in the manual "02-02-08 Change Incoming Payment Adjustment Item Layout" (FB00).

Screen 4: You can confirm the journal before saving it by running a simulation.

Operation Process:

Menu: More > Document > Simulate (The overview of the document to be posted can be checked through simulation.)

Screen 5: Confirm the entry on Document overview screen before saving the data.

Operation Process:

	1.	Check the item.
	2.	Double-click on the item that was added by simulation.

Remarks:

To check the applicable item of partial incoming payment processing, enter the text of the item.

Screen 6: Enter the discription to the item text field of the new item which is made by the simulation.

Operation Process:

1.	{Text}	Enter a reason for partial incoming payment.
2.		Click [Display Document Overview].
3.		Click [Post].