Back to Menu No.02-02-04

Incoming Payment (Over / Under) (F-28)

Menu: Accounting > Financial Accounting > Accounts Receivable > Document Entry > Incoming Payments

Process Overview: Clear the open item through bank incoming payment (incoming overpayment or underpayment).

Screen 1: Enter document header info, incoming account info (Debit side), payer info (Credit side).

Operation Process:

1.	{{Document Date}}	Enter any date. (Used as a substitute for a memorandum.)
2.	{{Type}}	Enter the code for classifying the document. (Ex. 'DZ' Customer payment)
3.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own company code)
4.	{{Posting Date}}	Enter the document management date. (Ex. Enter '2016.04.xx' for the document of April 2016.)
5.	{Period}	Enter the Accounting period for managing the document. (Calculated automatically based on the posting date)
6.	{{Currency}}	Enter the Currency code for managing the item amount. Change if the operation is a foreign currency entry. (Ex. 'JPY' Japanese Yen)
7.	{Doc. Header Text}	Enter the Document abstract.
8.	{Clearing Text}	Enter the item overview to be input in the Item text of the clearing item.
Bank data
9.	{{Account}}	Enter the Bank account code through which money is paid.
10.	{{Business Area}}	Enter the Business area of the item.
11.	{{Amount}}	Enter the Amount received.
12.	{{Value date}}	Enter the received date.
13.	{Text}	Enter the overview of the item.
Open item selection
14.	{{Account}}	Enter the Customer code through which money is received.
15.	{{Account Type}}	Indicates the "Account code" of the open item selection. (Fixed 'D' Customers)
16.	{Standard Ols}	Displays the item other than the Special G/L that is checked.
17.	{Special G/L ind}	Enter the code when extracting a Special G/L code item. (Ex. 'M' Other accounts receivable)
18.	{Invoice Summary}	Select when extracting a Invoice summary item.
Additional selections
19.	{Additional selections}	Use this option to extract open items selected by conditions.
20.		Click [Process Open Items].

Supplement :

To select open items from the list, select an addition selection field and enter a condition.

Screen 2: Confirm which open item is for the incoming payment, and select the item. Confirm the difffernce amount.

Operation Process:

1.	{{JPY Gross}}	Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)
2.	{{Not Assigned}}	Check that the clearing amount and assigned amount match (Not assigned is '0').
3.		Click [Charge Off Difference].

Supplement :

	1.	When Operation process 1 is performed, the amount of the selected item is displayed in blue.
	2.	The overview of the item can be checked by double-clicking on the item.

Screen 3: Enter the difference amount between incoming amount & open item amount. Enter Posting key & the account code for the difference amount.

Operation Process:

Other line item
1.	{{PstKy}}	Enter the Posting key. (Ex. '50' Credit entry)
2.	{{Account}}	Enter the Account code. (Account used at overpayment).
3.		Press [Enter] key.

Remarks:

Posting key is 50 (credit posting) at overpayment and 40 (debit posting) at underpayment. (Overpayment in the manual)

Screen 4: Enter amount, organizational info. For the Second item.

Operation Process:

1.	{{Amount}}	Enter the overpayment account.
2.	{{Business Area}}	Enter the Business area for managing the item.
3.		Click [Display Document Overview].

Screen 5: You can confirm the journal before saving it by running a simulation.

Operation Process:

Menu Path: Document > Simulate (The overview of the document to be posted can be checked through simulation.)

Screen 6:Confirm the entry on Document overview screen before saving the data.

Operation Process:

	1.		Check the item
	2.		Click [Post].