Back to Menu No.02-03-01

Bill Receipt of money (Settlement) (F-36)

Menu: Accounting > Financial accounting > Accounts Receivable > Document Entry > Bill of Exchange > Payment

Process Overview: Clear the open item of incoming bill of exchange and electronically recorded monetary claims.

Screen 1: Enter Header info. & Posting Key of the first item, Account code

Operation Process:

1.	{{Document Date}}	Enter any given date. (Used as a memo)
2.	{{Type}}	Enter the code categorizing the document. (Ex. 'DZ': Customer payment)
3.	{{Company Code}}	Enter the Company number of the company that controls the document. (Usually your company code)
4.	{{Posting Date}}	Enter the date under which the document is to be controlled. (Ex. If the document is for April, 2016, enter '2016.04.xx')
5.	{Period}	Enter the Fiscal period under which the document is to be controlled. (This will be calculated automatically based on the posting date)
6.	{{Currency}}	The Currency code for controlling the item values. The code must be changed if foreign currency is entered (Ex. 'JPY': Japanese yen)
7.	{Rate}	Enter the Rate if foreign currency is entered. (This option is not necessary if home currency is used)
8.	{Doc. Header Text}	Enter the summary of the document.
First line item
9.	{{PstKy}}	Enter the item management key of the 1st item. (Ex. '09' Special G/L debit)
10.	{{Account}}	Enter the Customer account.
11.	{{SGL Ind}}	Enter the Special G\L. (Ex. 'W': Note Receivable)
12.		Press [Enter] key.

Screen 2: Enter the first item

Operation Process:

1.	{{Amount}}	Enter the bill of exchange amount.
2.	{{Assignment}}	Enter the physical bill of exchange number.
3.	{{Bus. Area}}	Enter the Business area for the line item.
4.	{Text}	Enter the drawer and underwriter. (In case of endorsed bills exchanged between two parties or bills of exchange)
		Enter the record number in case of Electronically Recorded Monetary Claims item. (Required)
Bill of exchange details
5.	{{Due on}}	Enter the Due date of the physical bill of exchange.
6.	{{Issue date}}	Enter the Issue date of the physical bill of exchange.
7.	{{Payment Method}}	Enter the Payment method for the physical bill of exchange. (Ex. '3': interest to be borne by us)
8.	{Drawer}	The payee will be displayed by translating the company number. The payee displayed may be modified as necessary.
9.	{Drawee}	The payer will be displayed by translating the customer account. The payer displayed may be modified as necessary.
10.		Click [Choose open items].

Screen 3: Enter Customer code for clearing.

Operation Process:

Open item selection
1.	{{Company Code}}	Enter the Company number of the line item to be reconciled.
2.	{{Account}}	Enter the Customer account subject to reconciliation.
3.	{{Account Type}}	Enter a fixed value of 'D' (Customer).
4.	{{Normal OI}}	Displays the item other than the Special G/L that is checked.
5.	{Special G/L Ind}	Enter the code when extracting a Special G/L code item. (Ex. 'M' Other accounts receivable)
6.		Click [Process Open Items].

Supplement :

To narrow down the list of unreconciled line items, select an additional selection field and enter a condition.

Screen 4: Select the item that you want to clear from Customer open item list.

Operation Process:

1.	{{JPY Gross}}	Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)
2.	{{Not Assigned}}	Check that the clearing amount and assigned amount match (Not assigned is '0').
3.		Click [Document Overview].

Supplement :

	1.	When the document number is double-clicked, the item overview can be checked.
	2.	The item field that is displayed on the screen varies according to the setting described in the manual "02-02-08 Change Incoming Payment Adjustment Item Layout" (FB00).

Screen 5: You can confirm the journal before saving it by running a simulation

Operation Process:

Menu: More > Document > Simulation (Simulation allows you to check the overview of the posted document.)

Screen 6: Confirm the entry on Document overview screen before saving the data.

Operation Process:

	1.		Check the line item.
	2.		Click [Post].