Back to Menu No.03-04-01

Offset Debit and Credit (F-44)

Menu: Accounting > Financial Accounting > Accounts Payable > Account > Clear

Process Overview: Clear (offset) the Receivables/Payables.

Screen 1: Enter Vendor info as an extraction condition for Vendor open item list.

Operation Process:

1.	{{Account}}	Enter the Vendor account for clearing.
2.	{{Clearing Date}}	Enter the Clearing date.
3.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own company code)
4.	{{Currency}}	Enter the Currency code for managing the item amount. Change if the operation is a foreign currency entry. (Ex. 'JPY' Japanese Yen)
Open item selection
5.	{Special G/L Ind}	Use this option when extracting the item that was processed by Special G/L. (Ex. Payment due)
6.	{Normal Ol}	Select this option when displaying the item that does not use Special G/L.
Additional selections
7.	{Additional selection}	Specify the field when specifying an extraction condition.
8.		Click [Process Open Items].

Screen 2: Select the item that you want to clear from Vendor open item list.

Operation Process:

Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)

Supplement :

When the document number is double-clicked, the item overview can be checked.

Screen 3: Select the item that you want to clear(offset) from Vendor open item list.

Operation Process:

Menu: More > Edit > Select More

Screen 4: Select Customer code & Account type 'D' for output Customer open items.

Operation Process:

Open item selection
1.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own Company code)
2.	{{Account}}	Enter the Customer account.
3.	{{Account Type}}	Select 'D' (Customer).
4.	{Special G/L Ind}	Use this option when extracting the item that was processed by Special G/L.
5.	{Normal Ol}	Select this option when displaying the item that does not use special G/L.
Additional selections
6.	{Additional selections}	When there are many open items to be selected, select a condition and enter a value.
7.		Click [Process Open Items].

Screen 5: Select Customer open item for offset Vendor open item which you've selected in the last process.

Operation Process:

1.	{{JPY Gross}}	Double-click on the 'JPY Gross' amount of the document and select an item. (The selected item is displayed in blue.)
2.	{{Not Assigned}}	Check that the clearing amount and assigned amount match (Not assigned is '0').
3.		Click [Document Overview].

Supplement :

When the document number is double-clicked, the item overview can be checked.

Screen 6: Confirm the journal & post it if noproblem.

Operation Process:

	1.		Menu: More > Document > Simulate
	2.		Click [Post].