Back to Menu No.03-04-02

Offset Debit and Credit (Partial) (F-44)

Menu: Accounting > Financial Accounting > Accounts Payable > Account > Clear

Process Overview: Perform partial offset processing for Receivables/Payables.

Screen 1: Enter Vendor info as an extraction condition for Vendor open item list.

Operation Process:

	1.	{{Account}}	Enter the Vendor account for clearing.
	2.	{{Clearing Date}}	Enter the Clearing date.
	3.	{{Company Code}}	Enter the Company code. (Normally, own company code)
	4.	{{Currency}}	Enter the Currency code for managing the item amount. Change if the operation is a foreign currency entry. (Ex. 'JPY' Japanese Yen)
	Open item selection
	5.	{Special G/L Ind}	Enter the Special G/L code when extracting the item that was processed by Special G/L.
	6.	{Normal Ol}	Select this option when displaying the item that does not use Special G/L.
	7.	{Additional selection}	When there are many open items to be selected, select a condition and enter a value.
	8.		Click [Process Open Items].

Screen 2: Select the item that you want to clear from Vendor open item list.

Operation Process:

Supplement :

Screen 3: Select the item that you want to clear(offset) from Vendor open item list.

Operation Process:

Screen 4: Select Customer code & Account type 'D' for output Customer open items.

Operation Process:

	Open item selection
	1.	{{Company Code}}	Enter the Company code for managing the document. (Normally, own company code)
	2.	{{Account}}	Enter the Customer account.
	3.	{{Account Type}}	Enter the 'D' (Customer).
	4.	{Special G/L ind}	Enter when extracting the item for which Special G/L is applied.
	5.	{Normal Ol}	Select this option when displaying the item that does not use Special G/L.
	Additional selections
	6.	{Additional selections}	When there are many open items to be selected, select a condition and enter a value.
	7.		Click [Process Open Items].

Screen 5: Select the open item for Residual item.

Operation Process:

	1.		Select the [Res.items] tab.
	2.	{{Net Amount}}	Double-click an amount of the Account payable/Account receivable to be offset.(The selected item is displayed in blue.)
	3.	{{Residual Items}}	Enter the Difference. (When the residual item is double-clicked on, the difference is input automatically.)
	4.	{{Not Assigned}}	Check that the clearing amount and assigned amount match (Not assigned is '0').
	5.		Click [Document Overview].

Supplement :

Screen 6: Confirm the item which is created automatically.

Operation Process:

Screen 7: Enter description to the document item text field of the newly created item (difference amount) as a reminder.

Operation Process:

	1.	{{Text}}	Enter the Item description text.
	2.		Click [Display Document Overview].

Screen 8: Confirm the journal & post it if noproblem.

Operation Process:

1.

Click [Post].

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