Back to Menu No.06-02-01

Reconciling the GR/IR clearing accounts (F. 13)

Process Overview:

The MM goods-receipt process and invoice verification process results in the generation of 'Goods/invoice rec.'.
　 Since these accounts are unreconciled, they must be reconciled. This processing allows for the reconciliation of all GR/IR clearing accounts.

(1) Confirmation process  (2) Reconciliation process

(1) Confirmation process

When the materials system is closed at the end of period, the balance of the GR/IR clearing accounts should be zero. Check the balance

Menu: Accounting > Financial Accounting > General Ledger > Account > Display Balances(New)

Screen(1)-1:

Operation Process:

1. {{Account Number}} Enter the Account code for balance display.
2. {{Company Code}} Enter the Company code for balance display.
3. {{Fiscal Year}} Enter the Fiscal year for balance display.
4. Click [Execute].

Screen(1)-2:

Operation Process:

1. Confirm that the cumulative balance field reads '0'.
If the field reads other than '0', there are some unfinished invoice verification tasks in Purchasing. Check and register those invoice verifications.

(2) Reconciliation process

Menu: Accounting > Financial Accounting > General Ledger > Periodic Processing > Automatic Clearing > Without Specification of Clearing Currency

Screen(2)-1:

Operation Process:

General selections
1. {{Company Code}} Enter the Company code.
2. {{Fiscal Year}} Enter the Fiscal year subject to reconciliation.
3. {Posting Date} Enter the Posting date subject to reconciliation.
4. {{Select G/L accounts}} Select this option.
5. {{G/L Accounts}} Enter the '461200' GR/IR clearing accounts subject to reconciliation.

 Posting parameters
6. {{Clearing date}} Enter the Clearing date.
7. {Test run} In case of test run, select this option.

Output Control
8. {Documents that can be cleared} Display the documents that can be reconciled.
9. {Documents that cannot be clrd} Display the documents that cannot be reconciled.
10. {Error Messages} Display the error message.
11. Click [Execute].

12. Click the [Enter] key.

Screen(2)-2:

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